Financial information

The features of this window are available to use but are not required.  If exporting sales information to accounting software you will need

Sales Date (Greyed out) – Indicates the Date of the sales

Cash in Drawer. It is the total amount of money (Cash, Check and Credit Card receipts), including tax collected, that you should have in your till and the end of the day.
Most cash registers and POS Systems are set up to include tax collected into this number, if yours is not, you must add the tax into this total so that Gross and Net Sales are calculated correctly.

Cash Payouts - Many times, you may pay cash out of the till for incidental expenses. If you do not want to detail the payouts, enter the accumulated total dollar amount of payouts for the day. If you would like to detail the payouts 
We strongly recommend that you detail the payouts as the information you detail here will appear on your G/L report.

Taxes (the taxes that you set up in the Taxes and Adjustments preferences)- Enter the total amounts for each of the taxes here. Remember to make sure that the corresponding Taxes in the Chart of Accounts match these names.

Specials - If you run specials in your restaurant, enter the total discounted amount here. See

Coupons - If you do not wish to detail the coupons that you receive, enter the accumulated total dollar amount of coupons received for the day. If you would like to detail the coupons

 Employee Discount - This field is where you indicate the amount you discounted off of your regular price for Employees. Your cash register or POS system should keep track of this total. Most employers give their employees a 50% or 25% discount.

Other Discounts - Enter any other discounts you may give throughout the day such as senior's discounts or special group discounts. Make sure you enter the discounted amount from regular price and not the total amount of the discounted sales.  The numbers you indicate in these discounted fields are going to be added, by Optimum Control, to achieve Gross Sales.

Gross and Net Sales
Notice how both Gross Sales and Net Sales are automatically calculated for you. The formula for this is Cash CID (cash in drawer) + Cash Payouts + Specials + Coupons + Discounts (employee and other) - All Taxes = Gross Sales. The Net Sales are calculated as Gross Sales - (Coupons, Discounts and Specials).

Sales Voids - If you wish to track your voids then enter the total dollar amount of voided transactions. This number is for information purposes only and does not affect the Gross Sales calculations.

Waste – Detail the waste for the day or period if you are only entering one sales date per period. See Waste Detailing

Cash Deposit - This is the amount that is deposited into the bank.

Other Deposit - This is the total amount of credit and debit payments. Click on the button beside Other Deposit to enter in the corresponding credit and debit amounts. If a credit card is not listed, See Adding Credit Cards 

Deposit Total - The program will automatically add the cash deposit and the other deposits together and display the total here. This is the total that you had for the day.

Labor Cost

Hourly Labor – indicate the total amount of hourly labor

Management Labor - The total paid out in management wages for the day

Total Labor – Total of Hourly and Management wages

Labour Percent - Calculated labor percentage of Gross Sales, used for management purposes only.

Customer Count - Enter the total number of customers as reported on your cash register tapes or POS System. 

Ticket Average - This is automatically calculated by dividing Gross sales by customer count. This is the average amount that each customer spent in your store. This amount is useful in determining how effective your staff is suggestive selling. 

Comments - Add additional notes for the day