Request Bids from Order Window

In some cases, you may want to create an order within the order window and define what items and amounts you wish to order.  Once defined you can request bids from the suppliers who have pack sizes set up.  The advantage to this process is that suppliers will bid on only what you want to order rather than submitting bids on toothpicks, for instance, every week. Also, if you bid on 250 kilos of Prime Rib you may get a better price than not.

 

To request bids from order

1.  Open order window, choose New Worksheet or indicate an order guide.

2.  Build the list of items as desired.

3.  You can request bids with all item amounts set to 0 or fill in the amount required.

4.  Click Request Bids

5.  You will be presented with a list of suppliers and the number of items to bid on.  The email address will be displayed if previously entered into the Supplier window, otherwise manually enter.

6.  A CSV formatted file will be emailed to the desired email addresses.  You will need to have an email client on the Optimum Control computer.  You can also choose to print the bid order.

7.  When the CSV is returned from the supplier import into the bid list window.

8.  Ensure the ending date for the bid is correct. 

9.  Click Save.