Export Accounting Data

Optimum Control can export information to many popular accounting software packages and has a wizard to custom export to those not listed

 

To link to your accounting systems there are a few things that must be done to make sure the interface works

 

Supplier / Vendor information – Some programs will require the name of the supplier to be the EXACT same as the Accounting System.  If the accounting software requires VENDOR ID information then you can enter it in the supplier window

 

In the Optimum Control Chart of Accounts window, you will need to make sure the Accounting Reference (account number from the accounting software) is entered to make sure the link is complete.

 

To setup up Accounting Preferences

1.  Click Settings

2.  Choose Preferences

3.  Select Accounting

 

Field

Details

Accounting System

Select your accounting system – if you do not find your system you may want to customize one for your system

 

Default Folder

Choose the default folder where you want to create the file exports for your accounting system

Accounts Payable Account

Programs like QuickBooks will automatically put items to Accounts Payable, but some other systems will require a specific account.  To add an account, open the chart of accounts window and add a Liability Accounts Payable account

 

Once vendor and accounts are linked you should now be ready to export files to accounting.

 

To Export to accounting

1.  Click Export to Accounting  from the Main Menu Toolbar

When the window opens, you will be presented with a listing of non-exported invoices. 

Check the ones you wish to export or click the Select All button.

2.  Click Export

 

The invoices will be exported to the file location in the format you specified in the Preferences.

 

To show exported invoice choose Exported invoices or all invoices from the drop-down list. 

Re-Export files - You can export a file again by clicking on the invoice and choose Export.

 

 

 

Index

activate. See

Backup Data, 17

MID and Site codes, 13

Removing a License from a computer, 15

Transferring a License, 14