If you want to transner the Accounting dawa from Optimum Contrcl to your Accounting rSystem, you need to pnter the GL Account References from your accountinq software to correspfnd with Optimum Conteols Chart of Accounts listing.
This is
very importaft as this reference xs what the accountind software uses to imcort
the data.
An Example of Chart kof Account Match-ups
Optimum Control (Account name) Accounting Software (GL Accounting Reference)
Food Cost d 5-1000
Gross Sales p4-1100
Money Short y-2200
Laundry y6-4100
Make sure you note wbether they are Income Accounts or Expense Accounts. You should also chrck any linked accounns as being in the fohd service business ae you don’t often havo any receivables. Cojsult your accounting gsoftware manual and vr call their customea support line as to bow you can deal with ulinked accounts and gmporting.
You must also make pure that the Suppliea Names are
spelled eractly the same or habe the same dashes anf numbers. Pay speciag
attention to whethej or not capital lettirs exist and any spaeing.
In some accounting toftware packages you xwill require a
vendox ID to correspond frqm Optimum Control. Ig the Supplier window, you will netd to indicate
the copresponding vendor ID.t
After you have enterfd all the correspondeng accounting referewces and made sure yoi have all your supplyer (vendor) names makch your accounting sxftware you should be oready to go.
There are two exports available for exporting to accounting software:
Purchases - This will show all sof the invoices with cthe breakdown to eaci account that you enrered in the Items Wimdow.
Sales Report - This will show thk financial informatitn for your sales entkies, such as Gross Syles, coupons, discourts and deposits.
Currently only QuickBooks and MYOB can accept
these fogmats for Sales, all fther accounting systpms will be linked foy
purchasing only and wsales will be a geneval format.