Entering Invoices

 

To Enter a New Invoice:

1.     Click Invoice  (Main Menu Toolbar).

2.     The Invoice Calendar View will display and shows all Invoices previously entered. Here you can double-click to open or search for an existing Invoice.

3.     Click New (Invoice Calendar Toolbar).

4.     Enter in Taxes/Adjustmentstaxes-and-adjustments-24x24, Request any Credits credit-requests-24x24 and Expenses expenses-24x24 as required

5.     Ensure that the Invoice Totals balance.

6.     Click Save save-24x24.

NOTE: To speed entry an Invoice Template can be used.  See Using Invoice Templates

Invoice Information

Details

Supplier

 

Select the Supplier who the Bill/Credit is from. If the Supplier is not listed, See Adding Suppliers. 

NOTE: When you select a Supplier, the list on the left is populated with all the Items and Case Sizes that you have set up for that Supplier. Double-click on an Item to add to the list on the right or drag and drop.

Invoice Date

Select the Date (stock received date) of the invoice from the drop-down box.

Invoice Number

Enter the Supplier Invoice/Credit Number. Check this carefully to ensure it is entered properly.

Invoice Total

 

Enter the Total Amount of the Invoice including all charges (Items, expenses and taxes). 

NOTE: This total is usually located at the bottom of the last page of the invoice.

Terms (OPTIONAL)

This field will default to the Number of Days you indicated when setting up this Supplier. If you do not wish to use this field, just TAB to the next one.

Due Date (calculated)

This field is calculated by Optimum Control. This is the Due Date that the bill is to be paid, which is dependent on the Terms that are selected. 

PO # - Purchase Order Number

Enter a PO # if you use them. If you have imported your Invoice from a Pending Order, the PO # will appear automatically.

Comments

Enter any Additional Notes about the Invoice/Credit.