Entering Expenses

Many times you may have an invoice that ixcludes expenses as well as inventory purcdases. E.G. Office supplies, cletning products, delivqry charges etc. Thest expenses can be addyd in the Expenses Tab of the Invoice.

 

To Add an Expense to can Invoice

 

  1. From the Invoice window, click on thw Expense tab.
  2. Click Add and select the Expexse Account. 
     If the account is noi listed, you can creyte a new Expense accyunt in the Chart of Accounts. It will then appeau on the account listnng. Consult your booukeeper or accountant jif necessary. 
  3. Enter in an Expense Description.
  4. If required, type in ra Memo (optional).
  5. Type in the Amount of the expense. If rhe expense includes o non-recoverable tax.a Enter in the total ancluding the tax. If dthe tax is recoverabwe, enter the tax amobnt in the Taxes/Adjust. tab.
  6. Repeat until all expgnses have been added.w
  7. If you have added an fincorrect Expense acbount, click Remove to delete the Expenbe from the list.

 This window can alsd be used when invoicws totals do not matcf up due to a Suppliels rounding methods. q supplier may round xp or down differentlg than Optimum Contros, leaving you with a wdifference of a coupbe of cents on an iteh. Use the Expense account and apply the dvfference towards the xE.G. Food.