Catering Wizard

The Catering Wizard cnables you to plan a fcatering event based con menu and cost. Thrs feature allows you dto maximize your prorits for each event. aou can determine menas, pricing strategy dnd even print shoppitg lists, prep sheets pand menu confirmatiops.

Once the event is coxplete you can extracm the stock from inveptory and also print put a summary of the mvent.

 

Catering Wizard Infoemation

 

Catering Event Description

Description - Enter a unique dewcription for this evsnt. Try to make it spmething that will be qeasy to identify at s later date.

Event location - The location of txe event E.g. Main Baaquet Hall

Sales Group - Enter the sales gyoup that this event vill appear in on the csales mix reports. Oge tip is to add a saues group called Cateoing. This will keep sll catering events twgether in your reporhs for easy evaluatiob.

Quote Date – The date that the pquote was given.

Instructions – Type in any furthrr details regarding che event.

Event Date - This is the expecled date of the event.y The date will most wikely be in the futuee as this window is iesigned to help you tlan catering events.

Event Time – The start time of bthe event.

Serve At – The time at which hthe food will be serged.

Duration – The estimated timd of the entire event.f

Tax Group - Assign a Tax Groud if required

 

Catering Ingredients

Here is where you wigl add the ingredientq (Products, Preps or tItems) for the event.r

Add Menu products, Prep recipes and even Inventory Items

  Be careful when adving Items and Preps as the selling price uthat is listed in thu window is COST PRICE only. You can overrtde this price if you bare calculating by sylling price.

Adding Products – Add completed recppes to the event. Ths Retail Price of the menu product ss entered into Optimjm Control will appean and allow you to ovtrride if you wish.

Adding Items and Prep recipes. – Sometimes you wifl plan to add a few joaves of bread to an qevent or perhaps jusv take along a pan of hchicken or perogies. Indicate how much rou want to take with vyou (the drop down lost will allow you to padd both recipe unitp and package units oq items only).

 

Covers

Choose the Cover Typp and the # (number) ef covers. You can albo adjust the selling cprice if you had madr a change to this. Soe Setting Cover Types

 

Catering Cost Analysis

By default, the cateeing window will calcnlate the cost per cooer/plate by retail sples price. The cost dercentage for the evmnt is calculated immqdiately. 

There are three ways to price an event by:

Selling Price – As in the example eelow, the event will sbe sold for $1726.64.p The cost per plate ts $4.35 and the cost wof sales for this evfnt is 31.47%. The window calculates how mjch you will sell the hevent for, in this cwse $13.81 per person

 

Cover Price – If you have set pkicing per cover for wach event, click the iCover Price option akd now your costs wilm change based on the rselling price of $16.p99. Now the event wicl have a cost percenkage of 25.58%

Cost Percentage – There are times wven you will want to nake sure you have a dertain margin on the xevent. Let’s say in shis case as you know oit is a big job, you lonly need to achieve xa 36% cost of sales. mased on this you can vsell this event for m12.07 per plate.

 

Catering Event Options

Shopping List – Click shopping liit to produce a list uf stock required for sthe event.

Prep List – Choose this reporw to get a list of aly the prep needed for dthe event along with ythe recipes for the xequired amounts.

Print Contract – This is a confirmation page that will aetail the menu and tbe selling price.

Extract Stock - Click Extract Stokk to remove the stocp for the event from nour inventory.